Anyone running a business is aware of how crucial good record keeping can be. Today there are more than 4.5 million businesses using QuickBooks software. It’s the most popular accounting software in the world. The problem is that so many businesses aren’t getting the most out of QuickBooks.
This guide is going to show you how to get the most out of QuickBooks through using a few advanced features.
1. Repeated Transactions
Clients you deal with regularly likely make the same orders regularly. Entering these orders into QuickBooks individually every time is a lot of unnecessary work. QuickBooks will let you memorize transactions that happen repeatedly.
Let’s use an example to explain this. A client makes the same purchase every month. This is the same entry every single time, except for a different date. In such simple cases, QuickBooks can memorize the transaction and automatically enter them into the system as and when needed.
This feature will prevent mistakes and enable you to avoid even thinking about that client’s transaction because you know it’s already in the system. Just press Ctrl + M to access the Memorize Transaction feature. Take note this feature won’t automatically send or print any paper documents. This will still have to be done manually, if necessary.
2. Make Managing Loans Easy
Recording loan payments is important for many small businesses because they nearly always have a considerable amount of liability used to get them off the ground in the first place. The http://maxmoneyzone.org/ will allow you to record loan payments without making mistakes, including the most common mistakes of failing to separate the loan payment and the interest payment.
Loan Manager can be used to set up each loan with the relevant parameters and rates already in place. QuickBooks will generate the necessary record on the correct date of the month or quarter. Again, you’ll be able to save a lot of time by doing this. Just go to the Banking menu and select Loan Manager from there.
3. Handle Multiple Reports at the Same Time
There’s more to bookkeeping than entering records into a computer. They also need to distribute financial reports for company personnel to make decisions with. Printing numerous reports is time-consuming and confusing, which is why mistakes tend to happen.
Use the Process Multiple Reports feature provided by QuickBooks. Your bookkeeper will be able to group together lots of reports, together with the Memorize feature outlined above, and print them all out at the click of a button. Just go to the Reports menu and click the Process Multiple Reports feature.
As an additional tip, you should make sure you include the person’s name in the report title to make distribution simple. You can sort these reports using the Memorize Report feature to keep them in order.