W-2 Tax Form Arrival Dates

Tax season is here, and you’re probably still waiting for W-2, 1099, and other tax reporting forms to arrive in the mail. You may have received some. It’s still early, though, and there’s no reason to panic. Most forms aren’t even due yet. For example, Form W-2 is due on January 31 every year.

w2 tax form

So long as the form is addressed and mailed on the due date, it is considered on time. Companies must issue your W-2 by then, unless the date falls on a weekend or legal holiday. Taxpayers are often stressed if they don’t get the proper W2 tax form by the deadline. If they don’t, here are a few steps to take.

  • Check to see if the form is in the mail, on a counter, or sitting around somewhere. If there are any piles you haven’t sorted through, check for the W-2 before resigning to the fact it wasn’t sent.
  • Look in your email inbox. It’s good idea to check the spam filter too. Electronic versions of tax forms must be created with your consent. Otherwise, a paper copy must be sent as well. You may have authorized electronic delivery and not recall, so always look at your inbox.
  • Contact the issuer directly if you’re sure the forms didn’t arrive. If your address is incomplete or you moved, the form might not get to its destination. Forms can also get lost in the mail. Contact the employer and they’ll send another one.
  • Attempt to get in touch even if the employer closes or moves. Send your correspondence to their last known address, and their local post office will likely forward the mail. Searching for the employer on the Internet is a quick way to find their address.

If you still can’t find your tax forms, or there are mistakes, contact the IRS. Note, however, there is a wait time. The IRS doesn’t respond to missing form communications until after February 14. You can then call them at 1-800-829-1040. They’ll need your address, telephone number, and Social Security Number. Also keep handy your employment dates and estimated earnings/federal withholding amounts – found on the last pay stub you received. It’ll save time if you gather all the details in advance of the call. After a long hold time, it is quite frustrating to find out you need to call again later with the right details.

Once you contact the IRS, resolving the issue can take time. The agency will send Form 4598, Form W-2, 1098, or 1099 Not Received, W-2 Incorrect, or Lost to the employer or other issuer of the form. A copy of it will be sent to you. You’ll also get Form 4852, Substitute for Form W-2 or Form 1099-R.

The employer should send the form quickly. If it doesn’t fall into your hands by April 18, you can file Form 4852, but be sure you have a good reason to. You may be severely penalized by the IRS if you use the form improperly. In any case, tax refunds will take longer to arrive. it takes longer for the IRS to verify information with Form 4852.

For the due dates of other tax forms, see the list below.

1042-S: Foreign Source Income Reporting. Due March 31

1094-C, 1095-C: Affordable Care Act. Due March 31

1098: Home mortgage interest. Due February 1

1098-E: Student loan interest. Due February 1

1098-T: Tuition, reimbursements, scholarships, grants. Due February 1

1099-B: Sales, barters, and redemptions of securities. Due February 15

1099-C: Cancellation/forgiveness of debt income (including mortgages). Due February 1

1099-DIV: Dividends, capital gains, and distributions. Due February 1

1099-G: Government payments (tax refunds, unemployment compensation). Due February 1

1099-INT: Interest income. Due February 1

1099-K: Credit card payments in course of trade or business. Due February 1

1099-MISC (Rents): Rents, royalties, prizes, awards, non-employee compensation. Due February 1

1099-MISC (Attorney’s fees): Attorney’s fees and substitute payments. Due February 15

1099-R: Retirement plan distributions, such as IRAs and profit sharing plans. Due February 1

1099-S (Real Estate): Real estate sales information. Due February 15

1099-SA (Distributions): HAS, Archer MSA, or Medicare Advantage MSA distributions. Due February 1

SSA-1099: Social Security payments. Due February 1

W-2: Wages, sick pay, and benefits. Due February 1

W-2G: Gambling winnings. Due February 1

Exceptions to reporting requirements include forms that are issued earlier. A 1099-INT form, for example, may be issued at the time you redeem savings bonds. Also, you would have received form 1098-C within 30 days of selling or donating a car.

In addition:

  • Traditional IRA, Roth IRA, SIMPLE, or SEP contribution details are scheduled to arrive by May 31. For Coverdell ESA contributions (form 1099-ESA), it is April 30.
  • It’s rare to report taxes early if you are a shareholder/partner/member of an LLC, LLP, or S corporation. Tax returns must be prepared before Schedules K-1 are furnished. These can take until March or April to arrive.

Make Sure All Tax Reporting Forms Are On Hand

If you haven’t received all tax reporting forms, do not file yet, even if you’re pretty sure of what’s on them. It will be more difficult for preparers to figure things out. Also, the IRS requires electronic returns to be submitted only after forms W-2, W-2G, and 1099-R are received.

The IRS may also audit you if taxes are filed before the proper forms are available. It must match the information on your tax return with forms such as W-2 and 1099. Otherwise, the return will be flagged. The IRS will take another look if there’s anything that looks different than it should.

We recommend that you file your income taxes with TurboTax online because they will import your W-2 information into the correct form to insure that tax filing is as easy as possible. By going with Turbo Tax you decrease, the chances of your tax return containing errors and they guarantee that you will get the largest refund ever or pay the minimum amount of taxes possible.

What to do if Your W-2 Form is Missing

When tax season comes around it is not uncommon for you to wonder when your W-2 is going to arrive, so you can get your taxes filed as quickly as possible. Employers are supposed to have your W-2s in the mail no later than January 31st.

w2 tax form

The W-2 is where your annual wages will be reported along with your federal taxes that were withheld for the year. You must have this form to file your federal tax return.

How Long to Wait For Your Return to Arrive

The IRS suggests that you wait for two extra weeks for your return to arrive. This means that you should receive your W-2 from your employer no later than February 14.

What to Do If You Think Your Employer Did Not Send Your W-2

  • Follow up with your employer to see if and when they mailed your W-2
  • Make sure that your employer has your correct mailing address on file. You should pay special attention to spelling and abbreviations to insure it was not delivered to the wrong address.
  • Ask for another copy.
  • Check to see if your W-2 is available online so you can easily import it.

What to Do If Two Weeks Has Passed and Your W-2 Has Still Not Arrived

  • Call the IRS for assistance at 800-829-1040. When you call, you should be prepared to provide your name, address, social, employers name, address, telephone number, employment dates, and estimated wages based on your current pay stub. This allows the IRS to contact your employer and remind them to send you your W-2.
  • Download or request Form 4506-T. This form allows you to get the information that the IRS has received from your employer free. If you do not have the ability to download the form you can always call 800-829-1040 to request a copy of the form.
  • Request or download Form 4852 and mail it in to the IRS. This form servers the purpose of a substitute W-2. It allows you to estimate your earnings based on your last pay stub of the year.
  • Online tax filing is great when it comes to assisting you with filling out this form. However, keep in mind if you have to take this route, you will have to file an

How to File Corrected W-2 Forms

Sometimes employers may provide you with an incorrect W-2 and later they have to go back tax statement W-2and fix something, which results in them sending you a W-2C.

Reasons to Want a Correct W-2

There are numerous reasons that you may want a corrected W-2. Some of the most common reasons include, but are not limited to, incorrect name, incorrect social security number, or incorrect dollar amounts.

When you notice an error, you have to go back to your employer and ask them to issue you a corrected W-2. Once the errors have been fixed, your employer will provide you with a correct W-2, also known as W-2C, and send a copy to the Social Security Administration.

Filing Taxes With a W-2C

A W-2C contains the original reported information as well as the correct information. You will see two columns that read, “Previously reported” and “correct information”. The correct information column is the information that you will want to be sure that you put on your tax return.

If you have already, imported incorrect information on your tax return through you are going to have to go in manually and make the edits to insure that nothing holds up you receiving your tax refund.

Make sure that before you submit your return you have compared the information with the correct information column to insure your return is accurate.

E Filing With W-2C or Substitute W-2

The IRS allows taxpayers to e file with a W-2C; however, they do not allow taxpayers to e file with a substitute W-2. In the event that you have to file with a substitute W-2, you will have to print it out and mail it to the IRS with your federal tax return. In the event that your estimations are wrong, you will have to file an amended return.

Conclusion

Corrected W-2s can be confusing when you have to go in and change information. However, if you import your W2 online, they have tax experts to help you through the process if you find yourself stuck.

Not only will your tax return be accurate and you will be backed by audit protection; but you can also get a TurboTax discount coupon to use when you file. If you ever find yourself in doubt during tax season, know that Turbo Tax has your back!

Three Key Numbers to Check on Your W-2 Form

Tax season is nearing, which means W-2 forms will be coming soon from your employer. Your W-2 form contains key information that will help you fill out your tax return. It also decides whether you will receive a refund or have to pay the IRS. Some of the numbers can help you improve your future tax planning too.

Form W-2 Wage and Tax Statement

Today, we are discussing three of the numbers that you need to make sure are correct on your W-2 form.

Three Key Numbers to Check on Your W2 Form

Box 1 – Your Total Pay

This is one of the most important boxes on your W-2. It shows you your total amount of taxable income. It will be higher than the amount of money that you took home throughout the year if you have taxes withheld from your paycheck. However, it does not include some of the important benefits that allow you to qualify for special tax treatment.

Box 2 – Federal Income Tax Withheld

This box will allow you to determine whether you need to pay the IRS or whether they will be sending you a refund. If your tax withholding forms were filled out correctly, the number here should be close to your tax liability amount. If it is not, you need to go to the HR department at your place of employment and complete a new Form W-4. By doing so your number can be more accurate.

Box 12 – Special Benefits

This box will include all of the tax breaks you are entitled to. All of the things that usually are taxable wages will convert to pre-tax piggybanks such as 401 (k) retirement plans and flexible spending accounts. The more you have listed, the more you save on taxes, which means you should take advantage of everything your employer offers.

TurboTax is loyal to their customers and treat them as if they are not just another number.

Their online filing services has the ability to import your W2 information into your tax return so you can avoid worrying about your forms being delivered via snail mail. Their tax estimator can show you much you’ll be getting back this year in your IRS tax refund.